How to Get a Car Shipped from Out of State

Shipping a car from one state to another can seem like a daunting task, but with the right information and preparation, the process of how to get a car shipped from out of state can be straightforward and stress-free. This comprehensive guide will walk you through every step, from understanding the basics of auto transport to preparing your vehicle and selecting a reputable shipping company, ensuring your car arrives safely at its new destination.

Understanding Car Shipping Basics

how to get a car shipped from out of state — How to Get a Car Shipped from Out of State

Before diving into the specifics, it’s crucial to grasp the fundamental aspects of car shipping. This includes familiarizing yourself with the different types of services available, the primary factors that influence shipping costs, and realistic timeline expectations. Understanding these basics will equip you to make informed decisions and set proper expectations for your vehicle’s journey.

Types of Car Shipping Services

When it comes to transporting your vehicle, you generally have two main options: open car transport and enclosed car transport. Each comes with its own set of advantages and disadvantages, primarily related to cost, protection, and speed.

Open Car Transport

Open car transport is the most common and economical method for shipping a vehicle. Your car is loaded onto an open-air trailer, similar to those seen transporting new cars to dealerships. These trailers can carry multiple vehicles, making them highly efficient.

Pros: Significantly more affordable than enclosed transport; wider availability of carriers and routes; generally faster booking.
Cons: Your car is exposed to road debris, weather conditions (rain, snow, sun), and dust. While damage is rare, it’s a possibility.
Best For: Everyday vehicles, budget-conscious individuals, or when maximum protection isn’t the top priority.

Enclosed Car Transport

Enclosed car transport offers a higher level of protection for your vehicle. Your car is placed inside a fully enclosed trailer, shielding it from external elements, road grime, and potential damage. These trailers often carry fewer cars and may use soft-tie downs for added security.

Pros: Maximum protection from weather, road debris, and theft; ideal for classic, luxury, vintage, or custom vehicles.
Cons: More expensive than open transport (often 30-60% higher); fewer carriers and routes, which might lead to longer waiting times.
Best For: High-value cars, antique vehicles, or anyone seeking ultimate peace of mind regarding their car’s condition upon arrival.

Factors Affecting Shipping Costs

The cost of shipping a car from out of state is not fixed; it varies based on several key factors. Being aware of these elements can help you anticipate expenses and understand the quotes you receive.

Distance: Unsurprisingly, the longer the distance your car needs to travel, the higher the overall cost. However, the cost per mile generally decreases for longer hauls.
Vehicle Size and Weight: Larger and heavier vehicles (e.g., SUVs, trucks, vans) require more space and fuel, leading to higher shipping fees compared to compact cars.
Type of Transport: As discussed, enclosed transport is always more expensive than open transport.
Route Popularity: Shipping to or from major metropolitan areas or popular corridors tends to be cheaper and faster due to higher demand and more available carriers. Remote locations or less common routes might incur higher costs.
Time of Year/Season: Peak seasons like summer (moving season) or certain holidays can drive up prices due to increased demand. Winter weather can also impact costs and timelines, especially in snowy regions.
Flexibility of Dates: If you need your car shipped on a very specific date or within a tight window, it might cost more. Being flexible can often save you money.
Fuel Prices: Fluctuations in fuel prices directly impact carrier operating costs, which are then passed on to the consumer.
Vehicle Condition: Non-running vehicles or those with special handling requirements (e.g., lowered suspension) will typically cost more to ship because they require specialized equipment like winches.

Timeline Expectations for Car Shipping

Understanding the typical timeline for car shipping is essential for planning your move or purchase. The process usually involves several stages, each with its own duration.

Booking: This can take anywhere from a few days to a week, depending on the season, route popularity, and your specific needs. It’s advisable to book at least 2-4 weeks in advance, especially during peak times.
Pickup: Once booked, the pickup window is typically 1-5 days. Carriers provide an estimated window, and flexibility is key.
Transit Time: This is the actual time your car spends on the road. For cross-country shipments (e.g., coast-to-coast), transit can take 7-14 days. Shorter distances (e.g., 500-1000 miles) might take 2-5 days. Factors like weather, road conditions, and carrier schedules can influence this.
Delivery: Similar to pickup, there will be an estimated delivery window. Be prepared for potential minor delays.

Preparing Your Car for Shipping

Proper preparation of your vehicle is a critical step in ensuring a smooth and successful auto transport experience. Neglecting these details can lead to complications, delays, or even damage.

Cleaning and Inspection

Before handing over your keys, thoroughly clean your car, both inside and out. This isn’t just for aesthetics; a clean car allows you and the carrier to perform a detailed pre-shipment inspection.

Wash Exterior: Remove dirt and grime. This makes it easier to spot existing dents, scratches, or paint chips.
Clean Interior: Remove any trash or loose items.
Document Condition: Take clear, timestamped photos or videos of your car from all angles, paying close attention to any existing damage. This serves as vital proof of condition before transport. Document the odometer reading as well.

Removing Personal Belongings

Most auto transport companies have strict policies against shipping personal items inside the vehicle. Insurance policies for auto carriers typically only cover the vehicle itself, not its contents.

Remove All Valuables: Take out anything important, sentimental, or expensive, such as electronics, documents, jewelry, or cash.
Empty Trunk and Interior: Remove non-factory items, loose change, CDs, garage door openers, and anything that could shift and cause damage during transit.
Exceptions (Check with Carrier): Some carriers might allow a small amount of non-valuable personal items (e.g., blankets) if they are contained in the trunk and weigh less than 100 lbs, but this is always at your own risk and typically uninsured. Always confirm with your chosen company.

Fluid Levels and Tire Pressure

While you don’t need to perform a full service, certain fluid and tire checks are important.

Fuel Tank: Keep the fuel tank about ¼ full. This is enough for the car to be loaded/unloaded and driven for inspection, but not so much that it adds unnecessary weight and a fire hazard.
Battery: Ensure the battery is fully charged and securely mounted. If it’s a classic or rarely driven car, consider a trickle charger before shipping.
Tires: Check tire pressure and inflate to the manufacturer’s recommended levels. Properly inflated tires prevent flat spots and ensure smooth loading.
Fluid Leaks: If your car has any known fluid leaks, inform the shipping company in advance. Address minor leaks if possible, as carriers prefer not to transport leaky vehicles due to potential damage to other cars on the trailer.

Documentation and Keys

Having the correct paperwork and keys ready is essential for a smooth pickup and delivery.

Vehicle Title/Registration: While you typically don’t need to provide the original title, have copies of your vehicle’s registration and proof of insurance readily available. These might be required by the carrier or for border crossings if applicable.
Bill of Lading: This is a crucial document. The carrier will provide it at pickup, detailing your car’s condition. Review it carefully and ensure all existing damages are noted before signing. You’ll receive a copy, and another will be signed at delivery.
Keys: Provide one set of keys to the carrier. If your car has special starting procedures or security systems, inform the driver.

Disabling Alarms and Antennas

To prevent issues during transit, take a few extra steps.

Disable Alarms: If your car alarm is sensitive, disable it to prevent it from going off repeatedly during transit and draining the battery.
Retract Antennas: Retract or remove any non-permanent antennas.
Fold Side Mirrors: If possible, fold in the side mirrors to protect them from potential damage.
Close Windows/Sunroof: Ensure all windows and sunroofs are completely closed and latched.

Choosing a Reputable Car Shipping Company

Selecting the right auto transport company is paramount to a successful car shipping experience. It requires thorough research and due diligence to ensure reliability, security, and fair pricing.

Researching Companies and Reading Reviews

Start by compiling a list of potential car shipping providers. Don’t just pick the first one you find.

Online Search: Use search terms like “car shipping from [your state] to [destination state]” or “[keyword_corrected]” to find companies.
Reputation Check: Look for companies with a strong positive reputation. Websites like the Better Business Bureau (BBB), Google Reviews, Trustpilot, and Yelp are excellent sources for customer feedback. Pay attention to how companies respond to complaints.
Industry Specific Reviews: Check auto transport specific review sites or forums where people share their experiences.
FMCSA Compliance: Ensure the company is registered with the Federal Motor Carrier Safety Administration (FMCSA). You can check their Motor Carrier (MC) number on the FMCSA website to verify their operating authority and safety record. This is a non-negotiable step for legitimacy.

Obtaining Multiple Quotes

Don’t settle for the first quote you receive. Contact at least 3-5 different companies to get a range of prices and compare their services.

Provide Accurate Information: When requesting quotes, be precise about your vehicle’s make, model, year, and condition (running or not), as well as the exact pickup and delivery locations and desired dates. Inaccurate information can lead to adjusted prices later.
Understand What’s Included: Clarify if the quote is all-inclusive or if there are potential hidden fees (e.g., fuel surcharges, insurance surcharges, access fees for residential deliveries).
Compare Apples to Apples: Ensure you’re comparing similar services (e.g., open vs. enclosed transport, door-to-door vs. terminal-to-terminal).

Verifying Licensing and Insurance

This is arguably the most crucial step in choosing a company. Without proper licensing and adequate insurance, you risk significant financial loss if something goes wrong.

MC Number: Ask for the company’s USDOT (Department of Transportation) number and Motor Carrier (MC) number. You can use these to look up their operating authority and safety rating on the FMCSA SAFER website.
Insurance Coverage: Inquire about the type and amount of insurance coverage provided.
- Cargo Insurance: This covers damage to your vehicle during transit. Ask for a certificate of insurance and understand its limitations (e.g., deductible, coverage limits).
- Supplemental Insurance: Consider if your personal car insurance policy offers any coverage for vehicle transport or if you need to purchase additional third-party insurance for extra peace of mind. Many homeowners’ or auto policies do not cover transport.
Contract Review: Carefully read the shipping contract before signing. Pay attention to clauses regarding delivery timelines, damage claims, cancellation policies, and payment terms.

Understanding the Contract and Payment Terms

A clear understanding of the agreement prevents future disputes.

Payment Structure: Most companies require a small deposit upfront and the remaining balance upon delivery (often in cash, certified check, or money order). Confirm the acceptable payment methods.
Cancellation Policy: Know the terms for canceling your shipment.
Damage Claims Process: Understand the procedure for filing a damage claim, including the timeframe for reporting damage and the necessary documentation. This is where your pre-shipment photos are invaluable.
Door-to-Door vs. Terminal-to-Terminal: Most reputable brokers offer door-to-door service, meaning the carrier picks up and drops off as close to your specified addresses as legally and safely possible. Terminal-to-terminal requires you to drop off and pick up at designated depots, which can be cheaper but less convenient. For a smooth experience shipping a car, maxmotorsmissouri.com suggests prioritizing door-to-door service when possible.

The Shipping Process: Step-by-Step

Once you’ve chosen a company and prepared your car, understanding the actual shipping process will help you track your vehicle and be ready for its arrival.

Booking and Scheduling

After selecting a company and accepting a quote, you’ll finalize the booking.

Confirm Details: Double-check all information regarding vehicle details, pickup/delivery addresses, and desired dates.
Deposit: Pay any required deposit to secure your booking.
Receive Confirmation: You should receive a booking confirmation with an order number, carrier contact information, and estimated pickup/delivery windows.

Vehicle Pickup Inspection (Bill of Lading)

On the day of pickup, the carrier will arrive within the agreed window.

Pre-Shipment Inspection: The driver will perform a thorough inspection of your vehicle, noting any existing damage on the Bill of Lading (BOL).
Joint Inspection: You (or a designated representative) MUST be present to perform a joint inspection with the driver. Compare the BOL notes against your own documentation and photos. Ensure all visible dents, scratches, and other imperfections are clearly marked on the BOL.
Sign the BOL: Once you agree that the BOL accurately reflects your car’s condition, sign it. Keep a copy for your records. This document is crucial for any potential damage claims.
Hand Over Keys: Provide the driver with the single set of keys you prepared.

Tracking Your Shipment

Most reputable auto transport companies offer some form of tracking.

Direct Contact: You can usually contact the carrier directly for updates on your vehicle’s location and estimated arrival time.
Online Portals/Apps: Some companies provide online tracking portals or mobile apps where you can monitor your shipment’s progress.
Regular Updates: Expect the driver or dispatch to call you a day or a few hours before delivery to confirm the final drop-off details.

Vehicle Delivery Inspection

This is the final and arguably most important step in the shipping process.

Be Present: Again, you (or your designated representative) MUST be present at the time of delivery.
Post-Shipment Inspection: As soon as your car is off the truck, thoroughly inspect it for any new damage before the driver leaves. Compare its current condition to your copy of the Bill of Lading and your pre-shipment photos.
Document New Damage: If you discover any new damage, note it clearly on the BOL. Take photos of the new damage immediately.
Driver Signature: Ensure the driver acknowledges and signs off on any new damage noted on the BOL. This is crucial for filing an insurance claim.
Without New Damage: If there is no new damage, sign the BOL to confirm safe delivery.

Payment and Finalizing

Once the delivery inspection is complete and you’re satisfied with your vehicle’s condition, the final payment is typically due.

Final Payment: Pay the remaining balance as per your contract (cash, certified check, or money order are common).
Keep Records: Retain all your documents – the contract, BOLs (pickup and delivery), receipts, and any communication with the shipping company – for your records.

Cost Considerations and Avoiding Scams

Navigating the financial aspects of car shipping and avoiding potential pitfalls requires vigilance.

Average Costs

While prices vary widely, a general idea of average costs can help.

Short Distances (e.g., 500 miles): Open transport might range from $300-$700.
Medium Distances (e.g., 1000-1500 miles): Open transport typically falls between $700-$1,200.
Long Distances (e.g., 2500+ miles): Open transport can be anywhere from $1,000-$2,000+.
Enclosed Transport: Expect to add 30-60% to these figures.
These are rough estimates. Always get specific quotes for your situation.

Hidden Fees to Watch Out For

Reputable companies are transparent about pricing, but some might include unexpected charges.

Broker Fees: If you’re using a broker, ensure their fee is included in the total quote, not an extra charge.
Fuel Surcharges: While some companies might include this, confirm it upfront.
Residential Delivery Fees: Some carriers might charge extra for navigating residential streets, especially with large trailers.
Storage Fees: If there are delays or you can’t pick up your car immediately from a terminal, storage fees can accrue.
Non-Running Vehicle Surcharges: As mentioned, extra costs apply for inoperable cars.

Red Flags in Shipping Quotes

Be wary of quotes or companies that exhibit these characteristics:

Unrealistically Low Prices: If a quote is significantly lower than others, it’s a major red flag. It often indicates a scam, hidden fees, or extremely poor service.
Pressure Tactics: Companies that pressure you to book immediately with limited-time offers.
No FMCSA Registration: This is a deal-breaker. No legitimate carrier operates without it.
Poor Communication: Lack of responsiveness or evasive answers to your questions.
Upfront Payment for Everything: While a deposit is normal, paying the entire amount before delivery is risky.
No Clear Insurance Information: Vague or absent details about their cargo insurance.

Insurance Coverage Details

Always understand what their insurance covers.

Primary Coverage: Most carriers have primary liability insurance to cover damages caused by their negligence during transit.
Deductibles: Be aware if the carrier’s insurance has a deductible that you might be responsible for.
Exclusions: Understand what their policy doesn’t cover (e.g., acts of God, pre-existing damage not noted on the BOL, personal items in the car).
Your Own Insurance: Contact your personal auto insurance provider to see if your policy extends to vehicles in transit. Some comprehensive policies might, but many do not.
Third-Party Insurance: If you’re shipping a high-value vehicle, consider purchasing supplemental third-party cargo insurance for additional protection.

Alternative Options to Shipping

While professional car shipping is convenient, it’s not the only way to move a car across state lines. Consider these alternatives to see if they better suit your needs.

Driving the Car Yourself

The most direct and often cheapest method, if feasible.

Pros: Complete control over your vehicle; no waiting for pickup/delivery; potentially lower cost (just fuel, food, lodging).
Cons: Time-consuming; adds mileage and wear-and-tear to your car; requires personal effort and commitment; potential for unexpected repairs on the road.
Best For: Shorter distances, those with free time, or those who enjoy road trips.

Hiring a Professional Driver

An often-overlooked option, where a professional drives your car for you.

Pros: Your car is driven directly to the destination; no added mileage to your personal driving; useful if you can’t drive it yourself.
Cons: Higher cost than driving it yourself; adds mileage to your vehicle; still exposes your car to road conditions and potential minor wear.
Best For: Those who want to avoid flying or riding with strangers but don’t want to drive themselves, especially for luxury vehicles that don’t need to be shipped on an open carrier.

Selling and Buying New

If your car is older, has high mileage, or you’re moving a very long distance, it might be more economical to sell your current car and purchase a new one at your destination.

Pros: Avoids shipping costs and the hassle; opportunity to upgrade; no added mileage on an old car.
Cons: Time and effort to sell and buy; potential depreciation loss; emotional attachment to your current vehicle.
Best For: Cars nearing the end of their useful life, very long-distance moves, or those looking for a fresh start with a new vehicle.

Deciding how to get a car shipped from out of state involves careful consideration of these options against your budget, timeline, and priorities.

Shipping a car from out of state doesn’t have to be a complex ordeal. By meticulously following the steps outlined in this guide—from thorough preparation and selecting a reputable carrier to understanding the process and managing costs—you can ensure your vehicle’s safe and timely arrival. Always prioritize due diligence, clear communication, and a comprehensive understanding of your chosen service to make the experience smooth and worry-free.

Last Updated on October 10, 2025 by Cristian Steven

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